COPENHAGEN STAGE CREW ApS

PRIVACY POLICY

 

1. OUR APPROACH TO THE PROTECTION OF YOUR PRIVACY

• At Copenhagen Stage Crew ApS, cvr. 44600986, we are committed to safeguarding your privacy. Our privacy policy outlines how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR).

• Copenhagen Stage Crew ApS processes personal data confidentially. When the data is no longer necessary for the purpose for which it was collected, it is deleted.

• You may decide which data you provide to us and how detailed they should be – while using our online services, it is up to you whether you provide us only with the minimum necessary information or tell us more about you so you can access all the benefits connected with our services.

• We only require the data we need to provide our services and process them for purposes stated below. We do not give your information to anyone who is not entitled to process it.

• As a business we cooperate with various trustful partners who provide important services to us, such as technology and infrastructure, data storage, data backup and so on. These partners may have access to your data, but only within the scope of the service they provide to us. See below for more information.

 

2. THE SCOPE OF THE PROCESSING OF PERSONAL DATA

• The scope of your personal data we process depends on which services you decide to use and what settings you apply on them. Your data is processed by us in the following situations:

• 01: When you browse our website cphstagecrew.onsinch.com

  • Purpose of processing: Customization of the website to your needs and collecting visitors’ data for improvement of our services.

  • Legal basis for processing: Our legitimate interests in shaping our professional online identity and your consent to the collection of cookies (you can change your cookie settings at any time in your browser - for more information please refer to section "Cookies settings").

  • Processed data: Cookies, data about the use of our website (e.g. device data, browser, time of access)

  • Duration of processing: So-called Session Cookies are processed only while the browser is in use (i.e. until the browser is closed). Processing of so-called Persistent Cookies (long-term) lasts until the expiration date specified in their code, this period shall not exceed 12 months.

• 02: When you contact us via form or e-mail

  • Purpose of processing: Communication and handling your inquiries or requests.

  • Legal basis for processing: Your consent by sending a message, our legitimate interests in developing good public relations.

  • Processed data: E-mail or other personal data voluntarily included in your message.

  • When data is no longer necessary for the purpose for which it was collected, it is deleted.

• 03: When you sign up and use cphstagecrew.onsinch.com

  • Your information is processed with the purpose of setting up and maintaining your user account, enabling to perform work tasks (assignment of work) and their scheduling and organisation. Sign up allows us to offer you specific job opportunities and allows you to register for specific jobs, track your work history etc.

  • When using cphstagecrew.onsinch.com, you decide what information you provide to us. If such provision is mandatory (e.g. contact information), you will be informed respectively in the app. Otherwise you can decide whether you provide us with the information by entering them into the app – some information may help us improve our cooperation and provide you with more job opportunities.

  • Duration of processing: Until the termination of the user account. However, if stipulated by law (e.g. employment documentation) or if it is necessary for the protection of our claims and interests, we are entitled to process certain personal data even after the termination of the user account.

  • The duration of the processing is imposed differently by various legislation. For instance, accounting-related data can be processed for 5 years after the end of the accounting period, tax documentation for 10 years, etc.

 

4. VOLUNTARY PROVISION OF PERSONAL DATA

• The provision of your personal data for our services is voluntary. This means that it is exclusively at your discretion whether you provide us with your data.

• However, please note that the provision of your personal data is in some cases necessary for certain services to be successfully performed or received by you. For instance, we are unable to conclude the employment-related contract with you and sign you up for work tasks unless you provide us with the data we must process as an employer. Similarly, we are unable to set up and maintain a user account for you unless you provide the necessary information when registering. The voluntary element is still represented by your decision whether to use our services or whether to establish cooperation with us or not.

 

5. LEGAL BASIS FOR OUR PROCESSING

• The processing of your personal data is lawful only if at least one of the so-called lawful bases for processing under the General Data Protection Regulation (known as GDPR) is applicable. We identified the following legal bases:

  • Performance of the contract

    • This applies to the processing of your personal data in connection with maintaining a user account in the Onsinch app, assignment of work under an agreement to complete a job or other contract, arrangement of your participation in events or other activities based on a contract to which you are a party.

      Legitimate interests of the controller

      For instance, we take legitimate interests in collecting data about the online traffic and usage of our online services for quality improvements, utilizing data for our branding campaign (such as reporting from our events, etc.) or keeping certain data for the purpose of the enforcement of claims, including claims made by a third-party entities.

      Consent of the data subject

      Your consent is necessary in situations where none of the above-mentioned legal basis applies. If we want to use your personal data for self-promotion, we need your consent.

 

6. THE PROCESSORS

• We are not alone in what we do. We use services of third parties to help us function properly and provide professional and reliable services. These are mainly partners providing technical background to our services.

• These processors may have access to your personal data if legal conditions are met. This applies in situations where the provision of your data is necessary for the performance of the obligations we agreed on. The processing of data by the processors shall only occur to the minimum necessary extent in relation to the purpose for which the data is provided.

• We use services of the following processors:

• • OnSinch, s.r.o., reg. no.: 242 74 330, registered office Příběnická 939/20, 130 00 Prague 3, The Czech Republic – the provider of the cphstagecrew.onsinch.com where work is assigned and shifts are selected;

• Zenegy payroll system;

• Scrive online signature system;

• Email and website providers etc.

• Other processors of your personal data may also be our clients who upload events and request staff in the app - they can see a limited amount of personal information – i.e. the information necessary for organizing the event or obtaining security permissions.

• Copenhagen Stage Crew ApS does not transfer personal data to a third country (i.e. outside the EU).

 

7. YOUR RIGHTS AND HOW TO EXERCISE THEM

• In relation to your personal data you may exercise the following rights:

  • Right of access to personal data – the right to obtain information about the processing carried out by the Copenhagen Stage Crew ApS;

  • Right to a correction of inaccurate data (right to rectification) – you can correct the data directly in the app;

  • Right to erasure of your personal data from our databases (right to be forgotten) in case the data is no longer necessary for the purpose for which it has been collected.

  • Right to restriction of processing, e.g. the right to require that we temporarily process data only by deposition.

  • The right to data portability, i.e. the transfer of data to another controller, if possible.

  • The right to object at any time to processing of personal data based on our legitimate interests as described above.

  • The right to revoke your consent to processing of personal data where the consent is the legal basis of such processing without any sanction – the consent can be revoked either by unchecking the respective box in the app or by sending an e-mail to the address specified below.

• You can mail your request to exercise a privacy-related right to payroll@cphstagecrew.dk. Please note that the requests shall be made in writing.

• It is important that we know who exercises the right and what exactly is requested - we may therefore require verification of your credentials to ensure we can further process the request. We do not want any unauthorised person to get the data or to delete them on your behalf.

 

8. COOKIES SETTINGS

• Cookies, as described above, are tiny data files stored at your computer which carry the data related to your online preferences and use of our online services. They allow our website to load faster or load in a way which is suitable for your browser, etc. We process cookies based on your consent, which you grant through your browser settings. If you do not want our website to store and use cookies, you can disable it with a few clicks.

• To change your browser's cookie settings, visit the following links:

  • Google Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en

  • IE: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

  • Microsoft Edge: https://support.microsoft.com/en-us/help/4027947/microsoft-edge-delete-cookies

  • Mozilla Firefox: https://support.mozilla.org/en-US/products/firefox/protect-your-privacy/cookies

  • Opera: https://help.opera.com/en/latest/web-preferences/

 

10. EFFECT OF THIS POLICY

• In the future, we may adapt this privacy policy to any potential new data processing activities. We will notify you about any substantial changes but even so, we recommend checking back from time to time for updated versions of this policy.

• This policy becomes effective on 1/9-2024.